Agenda

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Item # 11.

Council Meeting

Meeting Date:	01/11/2022
Department:	General Services
Pillars:	Excellence in Asset Management
Milestones:	Effectively utilize and promote the Silver Line development with a first mile/last mile solution

AGENDA CAPTION:

Consider Action on a Resolution Approving the Purchase of (1) 2022 John Deere 310SL Backhoe from RDO Equipment CO, Through Sourcewell Cooperative Purchasing and Authorizing the City Manager to Execute the Purchase Order in an Amount Not to Exceed $140,240.

BACKGROUND:

The Asset Management System (AMS) is utilized to track the Town's vehicles. Staff reviews and evaluates the condition of the vehicles on an annual basis to determine which assets warrant replacement.

Purchasing cooperatives solicit competitive bids from many vendors for products and services for their members. Purchasing through a cooperative streamlines the procurement process for public entities resulting in savings of both administrative time and money. Staff identified the vendor and purchasing cooperative in the table below as being able to provide the replacement backhoe needed.

The Capital Equipment Replacement Fund (CERF) was established to accumulate sufficient resources to replace existing capital rolling stock and equipment that has reached the end of its useful life. Capital Equipment Replacement Fund resources are acquired through charges to the operating departments. The charges are calculated using a straight line depreciation method based on an item's expected life.

Using funds budgeted in the Fiscal Year 2021-2022 CERF, the following vehicle is recommended for replacement based on the AMS and staff condition assessment.

**Recommended Replacement From Fiscal Year 2021-2022 CERF**
Item	Department	Cost	Budgeted Amount	Cooperative	Vendor
2022 John Deere 310SL Backhoe	Streets	$140,240.00	$140,000.00	Sourcewell	RDO Equipment Co.

RECOMMENDATION:

Administration recommends approval.

Attachments
Resolution - Approving Purchase of a Backhoe