Present, Discuss, and Consider Action on a Resolution Approving a Contract Agreement Between the Town of Addison and Tiseo Paving Company, Inc. for the Bella Lane South Extension & Alpha Road Connector Project and Authorizing the City Manager to Execute the Contract in an Amount Not to Exceed $2,999,910.66.
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The purpose of this item is to award a construction contract for the Bella Lane South Extension & Alpha Road Connector Project. The scope of work for the project includes street paving, bridge installation, water, storm drainage, landscape, and the construction of a detention pond.
On September 22, 2020, the City Council approved an Interlocal Agreement (ILA) with the City of Farmers Branch and the Dallas County Community College District (DCCCD) for the construction of the Alpha Road Connector Project to extend Bella Lane in Addison through Brookhaven College to Alpha Road in Farmers Branch. As outlined in the ILA, DCCCD has conveyed all necessary easements to construct the project.
On September 22, 2020, the City Council also authorized a Professional Services Agreement (PSA) with Kimley-Horn and Associates to perform the necessary design for this project. This design was completed in September 2021. The project was posted to CIVCAST on October 7, 2021, and closed on October 21, 2021. The Town received seven bids as outlined in the table below:
| DDM Construction |
$2,928,224.99 |
| Tiseo Paving Company |
$2,999,910.66 |
| Rebcon |
$3,198,332.20 |
| Reliable Paving |
$3,620,119.50 |
| Ragle |
$3,655,617.37 |
| Mario Sinacola & Sons |
$3,662,978.40 |
| McMahon Contracting |
$3,919,151.08 |
Due to the current volatile nature of construction costs, Kimley-Horn's opinion of probable construction cost was between $3,255,000 and $3,839,000.
Based on bid submittal requirements, several irregularities were identified in DDM‘s bid package submittal. DDM did not demonstrate that they have worked on a project (current or previous) that included bridge construction. Additionally, DDM did not list all current projects. During reference checks, Kimley-Horn learned of a current project in the City of Irving as well as other recent past projects for other municipalities that were not identified. One of these is currently in liquidated damages. Based on this, DDM failed to demonstrate that it was qualified to do the work and did not submit all required information and documentation as outlined in the bid requirements.
Therefore, Tiseo Paving Company (Tiseo) has been determined to be the lowest responsive bidder and meets all of the qualifications for the project. Kimley-Horn & Associates Inc. has checked Tiseo‘s references and recommends awarding the contract to Tiseo. Tiseo is currently constructing the Midway Road Revitalization Project with the Town and has successfully performed similar projects with other municipalities.
Once the construction of the project is completed and accepted, the Town of Addison will only maintain the portion within the Town limits. Farmers Branch and DCCCD will be responsible for all other maintenance outside of the Town limits.
If approved, the construction work is anticipated to commence by the middle of February 2022 and is expected to take approximately 12 months to complete. The total project cost is estimated to be within the budgeted $3.68M. A total of $1,775,577 is allocated as part of Phase 4 of the Master Facilities Agreement (MFA) for the Vitruvian Development.
Below is a breakdown of the project funding sources as outlined in the ILA:
Town of Addison Vitruvian Bonds $1,600,000
UDR $1,600,000
Farmers Branch $480,000
Farmers Branch's contribution only applies to the costs above $3.2M.
The Bella Lane South Extension & Alpha Road Connector Project, as set forth in the ILA between the Town, Farmers Branch and DCCCD, commences at the northern edge of Phase 4 of the Vitruvian Development, approximately 800 feet south of the existing end of Bella Lane. This remaining 800-foot section is in Phase 6 of the Vitruvian Development. Due to the limits of the ILA and location within the Vitruvian phasing, this remaining 800-foot segment of roadway, the Bella Lane North Connector Project, is anticipated to bid as a separate project in January 2022 and will be constructed concurrently with this project. Funding for Bella Lane North Connector Project is included as part of the $4,446,496 allocated for Phase 6 of the Vitruvian Development. |