Agenda

Back to Calendar Return

Item # 15.

Council Meeting

Meeting Date:	11/09/2021
Department:	City Manager
Pillars:	Excellence in Asset Management

AGENDA CAPTION:

Consider Action on the Purchase of (12) Pieces of Strength Weight Equipment through the BuyBoard Purchasing Cooperative in an Amount Not to Exceed $60,299.25.

BACKGROUND:

An Asset Management System (AMS) is utilized to track the Town's equipment. Staff reviews and evaluates the condition of the equipment on an annual basis to determine which assets warrant replacement. The equipment listed in the table below has reached the end of its useful life and is due for replacement.

Purchasing cooperatives solicit competitive bids from many vendors for products and services for their members. Purchasing through a cooperative streamlines the procurement process for public entities resulting in a savings of both administrative time and money. Staff identified the vendor and purchasing cooperative in the table below as being able to provide the replacement equipment needed.

The Capital Equipment Replacement Fund (CERF) was established to accumulate sufficient resources to replace existing capital rolling stock and equipment that has reached the end of its useful life. Capital Equipment Replacement Fund resources are acquired through charges to operating departments. The charges are calculated using a straight-line depreciation method based on an item's expected life.

The following assets are recommended for replacement from the designated vendor. The funds for this purchase are budgeted in the CERF. The purchase is under budget.

Item	Department	Cost	Budgeted CERF Amount	Cooperative	Vendor
12 Pieces of Weight Equipment	Recreation	$60,299.25	$61,500.00	BuyBoard	Advanced Exercise

RECOMMENDATION:

Administration recommends approval.

Attachments
Quote - Fitness Equipment