Agenda

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Item # 14.

Council Meeting

Meeting Date:	11/09/2021
Department:	General Services
Pillars:	Excellence in Asset Management
Milestones:	Effectively utilize and promote the Silver Line development with a first mile/last mile solution

AGENDA CAPTION:

Consider Action on the Purchase of (1) 2022 Ford Interceptor, (1) 2022 F-150 Crew Cab Hybrid, (3) 2022 F-150 Supercabs, (1) F-550 Pipe Hunter under the Cooperative Purchasing Agreements with The Interlocal Purchasing System (TIPS USA), BuyBoard, and Tarrant County Cooperative in an Amount Not to Exceed $336,819.25.

BACKGROUND:

An Asset Management System (AMS) is utilized to track the Town's vehicles. Staff reviews and evaluates the condition of the vehicles on an annual basis to determine which assets warrant replacement.

Purchasing cooperatives solicit competitive bids from many vendors for products and services for their members. Purchasing through a cooperative streamlines the procurement process for public entities resulting in a savings of both administrative time and money. Staff identified the vendors and purchasing cooperatives in the tables below as being able to provide the replacement vehicles needed.

The Capital Equipment Replacement Fund (CERF) was established to accumulate sufficient resources to replace existing capital rolling stock and equipment that has reached the end of its useful life. Capital Equipment Replacement Fund resources are acquired through charges to operating departments. The charges are calculated using a straight-line depreciation method based on an item's expected life.

In the tables below, 'TIPS USA' is an abbreviation for The Interlocal Purchasing Cooperative USA. TIPS USA is a national purchasing cooperative located in Pittsburg, Texas.

Using funds budgeted in the Fiscal Year 2021-2022 CERF, the following vehicles are recommended for replacement based on the AMS and staff condition assessment:

**Recommended Replacements From Fiscal Year 2021-2022 CERF**
Item	Department	Cost	Budgeted Amount	Cooperative	Vendor
2022 Ford Interceptor (Fire Marshal)	Fire	$45,423.00	$48,000.00	Tarrant County Cooperative Contract	Holiday Auto Group
2022 F-150 Crew Cab Hybrid	General Services	$39,037.25	$39,100.00	TIPS USA	Silsbee Ford
2022 F-150 Supercab	Development Services	$32,021.50	$32,100.00	TIPS USA	Silsbee Ford
2022 F-150 Supercab	Utilities	$32,996.00	$32,700.00	TIPS USA	Silsbee Ford
2022 Ford F550 Pipe Hunter	Utilities	$155,320.00	$150,000.00	BuyBoard	Rush Truck Center
Total		$304,797.75	$308,900.00

In addition to the replacement vehicles listed above, staff is recommending the purchase of the following vehicle as approved in the Fiscal Year 2021-2022 Development Services budget:

**Vehicle Authorized in Fiscal Year 2021-2022 Budget**
Item	Department	Cost	Budgeted Amount	Cooperative	Vendor
2022 F-150 Supercab	Development Services	$32,021.50	$32,100	TIPS USA	Silsbee Ford
Total		$32,021.50	$32,100

RECOMMENDATION:

Administration recommends approval.

Attachments
Quote - Fire Department Interceptor for Fire Marshal
Quote - General Services F-150 Hybrid
Quote - Development Services F-150 Replacement Truck
Quote - Utilities F-150
Quote - Utilities Pipe Hunter
Quote - Development Services F-150 - New Truck