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Item # 6.

Council Meeting

Meeting Date:	10/26/2021
Department:	General Services
Pillars:	Excellence in Asset Management
Milestones:	Effectively utilize and promote the Silver Line development with a first mile/last mile solution

AGENDA CAPTION:

Consider Action on a Resolution Approving an Agreement Between the Town of Addison and Weatherproofing Services for Roofing Restoration and Replacement at the Service Center, Fire Station 2, Addison Theatre Centre, Surveyor Pump Station, and the Addison Circle Pavilion and Authorizing the City Manager to Execute the Agreement in an Amount Not to Exceed $802,831.49.

BACKGROUND:

In November 2019 Addison voters approved Proposition D which included $7,395,000 for improvements at existing municipal facilities including the restoration or replacement of roofs. Phase one of these projects includes the restoration or replacement of the roofs at the Service Center, Fire Station 2, Addison Theatre Centre, Surveyor Pump Station, and the Addison Circle Park Pavilion. The roofs on each of these facilities have exceeded their useful life and, though frequently patched and repaired, continue to have substantial leaks.

The two roofs at the Theatre Centre need complete replacement while the other roofs in this phase of projects can be restored. Restoration is a less extensive and more economical process that is performed when the core of the roofing material has remained free of moisture. A full replacement is needed only if the core of the roof has shown to have moisture through testing.

**Roof Replacement vs. Restoration**
Facility	Roof Restoration	Roof Replacement	Warranty Years
Service Center	X		30
Fire 2	X		30
Theatre Poly Roof		X	30
Theatre Lobby		X	30
Surveyor Pump Station	X		30
Addison Circle Park Pavilion	X		30

Staff, along with the Town's representative McKinstry, solicited bids from four (4) contractors all of whom are part of cooperative purchasing programs. Cooperative purchasing programs are agencies that bid out services and products for their members to provide the leverage to achieve better pricing on products, equipment, and services. Weatherproofing Services was the low bidder with a cost of $802,931.49. Weatherproofing Services received excellent reviews on all references checked. Staff recommends Weatherproofing Services for this project.

Vendor	Bid Amount
Weatherproofing Services	$802,831.49
LBK	$889,278.00
McClung	$905,762.00
Anchor Roofing	$947,000.00

$1,079,775 was budgeted for the restoration or replacement of these roofs.

RECOMMENDATION:

Administration recommends approval.

Attachments
Resolution - Weatherproofing Services
Bid Tabulation
Project Scope - Theatre Metal Roof
Project Scope - Theatre
Project Scope - Fire 2, Pump Station, Service Center, and Pavilion
Project Scope - Service Center