The Town contracts with outside vendors for custodial cleaning service for all Town owned and leased facilities. Currently, the Town is served by two (2) custodial service contractors, American Facilities Service and Regent Services. The contract for each vendor is expiring, and staff is recommending a single company to perform all custodial services for the Town.
Staff developed a Request For Proposal (RFP) and sought proposals from janitorial services vendors. Twelve (12) vendors submitted proposals. A committee was formed consisting of staff from General Services and Purchasing to evaluate the proposals. Annual cost proposals from vendors ranged from $199,773.84 to $452,736.
| Vendor |
Price / Month |
Base Price / Year |
| CTJ Maintenance |
$16,647.82 |
$199,773.84 |
| Unicare Building Maintenance |
$17,376.72 |
$208,520.64 |
| UBM |
$17,376.72 |
$210,624.12 |
| Global Building Maintenance |
$18,306.00 |
$219,672.00 |
| American Facility Service |
$19,425.05 |
$233,100.60 |
| Texas Elite Facility |
$20,760.00 |
$249,120.00 |
| Regent Services |
$21,475.00 |
$257,700.00 |
| Andrews Building Services |
$26,019.79 |
$312,237.48 |
| Entrust |
$28,193.34 |
$354,447.84 |
| JDM Janitorial Inc |
$29,537.32 |
$354,447.84 |
| AHI Facility Services |
$30,155.62 |
$361,867.44 |
| Generation H Cleaning Services |
$37,728.00 |
$452,736.00 |
The Committee determined that CTJ Maintenance proposed the best value. The contract calls for the vendor to supply all labor, equipment, paper products, and cleaning supplies. The cost for services is $199,773.84. This represents a lower cost from the current annual cost of $268,690.00
This contract will be for one year with the option to renew for four (4) additional years if the Town desires. All CTJ Maintenance employees that will be working in the Town's facilities will be processed through the Town's background check procedures. Staff has received favorable references. |