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Item # 9.

Council Meeting

Meeting Date:	10/26/2021
Department:	Parks & Recreation
Pillars:	Excellence in Asset Management
Milestones:	Effectively utilize and promote the Silver Line development with a first mile/last mile solution

AGENDA CAPTION:

Consider Action on a Resolution Approving a Professional Services Agreement Between the Town of Addison and Garver, LLC. for Construction Project Management Services Related to the Addison Athletic Club Renovations and Authorizing the City Manager to Execute the Agreement in an Amount Not to Exceed $69,950.

BACKGROUND:

On October 12, 2021 Council approved an agreement with Northridge Construction for the Addison Athletic Club Renovation Project in an amount not to exceed $4,035,085. Council's action also established a project budget which included $473,466 for project contingency and $70,000 for Construction Project Management Services. This action item is to consider approving a contract with Garver, LLC to provide Construction Project Management Services in an amount not to exceed $69,950.

If approved by Council, Garver would provide the following services during the anticipated 195 day construction period:

Develop a quality control plan specific to the project and implement the plan.
Issue a Notice to Proceed.
Evaluate the project schedule provided by the contractor.
Obtain from the contractor all bonds, permits and other documentation needed.
Attend progress coordination meetings with the owner and contractor.
Evaluate for quality control, review construction material submittals, shop drawings, and responses provided by the project Architect to ensure compliance with the requirements of the drawings and specifications is achieved.
Review progress payment requests and make a recommendation to the Owner regarding payments.
Issue instructions to the Contractor and Architect on behalf of the owner, respond to requests for information (RFI's) and provide clarifications regarding the construction contract documents.
Maintain a material submittal and RFI log.
Schedule and conduct bi-weekly meetings to discuss progress and monitor the schedule.
Collect and distribute final record drawings at project completion.
Prepare and authorize change orders or supplemental agreements for changes in work.
Participate in a pre-final walkthrough and final inspection, review closeout documents, and submit the final pay request.
Assist in the closeout process and verify all warrantees, as-builts and other closeout documents are secured.

Janna Tidwell, Director of Parks and Recreation will be the Town's point of contact responsible for ensuring Garver fulfills the obligations of the contract. Bill Hawley, Director of Administrative Services, and Phillip Willis, Senior Construction Inspector, will be supporting Ms. Tidwell in the day to day oversight of this project.

RECOMMENDATION:

Administration recommends approval.

Attachments
Resolution - AAC Construction Management