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Item # 15.

Council Meeting

Meeting Date:	10/12/2021
Department:	Public Works
Pillars:	Excellence in Transportation Systems
Milestones:	Establish an intentional culture throughout the organization that is based on continuous improvement, excellence, and adherence to our core values

AGENDA CAPTION:

Consider Action on the Purchase of Traffic Signal Controllers, Traffic Signal Smart Monitoring Devices, Vehicle Detection Upgrades, and Associated Components and the Renewal of Traffic Signal Software Maintenance from Paradigm Traffic Systems, Inc. and Authorizing the City Manager to Execute the Purchase Order in an Amount Not to Exceed $155,250.

BACKGROUND:

As part of the annual signal system maintenance program, the Streets Division of the Public Works and Engineering Services Department purchases replacement equipment such as signal controllers, signal lights, pedestrian crossing buttons, signal poles, and other components for the Town's 37 signalized intersections.

The Streets Division is replacing five of the traffic system's signal controllers because they have reached the end of their useful life and replacement parts are unavailable. Each signalized intersection has vehicle detection to assist with the timing of the intersection. At one intersection, the vehicle detection will be upgraded to replace outdated equipment no longer supported. The signals at twenty intersections will also receive updated Malfunction Management Units. The Battery Back-Up Units at nine intersections will have batteries replaced. Finally, the purchase includes the Centracs Traffic Signal Software renewal and a new software module to support traffic monitoring cameras at intersections.

ITEM	QUANTITY	COST
Econolite Cobalt Signal Controllers	5	$12,500
Annual Centracs Software Maintenance Agreement	1	$8,750
Malfunction Management Units	20	$21,000
Autoscope Video Detection	1	$25,000
Centracs Module 2.0 CCTV	1	$58,000
Battery Back Up Replacement	36	$10,000
Total of Planned Purchase Items	-	$135,250
Miscellaneous Item Purchases Due to Unforeseen Failures	-	$20,000
Total of All Purchases	-	$155,250

These items and services will be purchased through BuyBoard. This state-wide collective purchasing agency bids out services and products for its members to provide the leverage needed to achieve better pricing on products, equipment, and services.

The attached price quote reflects the cost of the planned purchase items. The $20,000 for unforeseen failures is included in this purchase for the sake of efficiency in purchasing. This purchase is included in the Fiscal Year 2022 budget in the amount of $190,000.

RECOMMENDATION:

Administration recommends approval.

Attachments
Buyboard Price List