Agenda

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Item # 3.

Council Meeting

Meeting Date:	09/28/2021
Department:	Special Events
Pillars:	Optimize the Addison Brand
Milestones:	Continue development and implementation of the Long-Term Financial Plan

AGENDA CAPTION:

Consider Action on a Resolution to Approve an Agreement with WaterTower Theatre, Inc. for the Use of the Addison Theatre Centre.

BACKGROUND:

WaterTower Theatre, Inc. has been the primary lessee of space in the Addison Theatre Centre since 1996. The performing arts organization rents administrative office and storage space from the Town, and produces several shows on the Addison Theatre Centre Main Stage each year. The facility use agreement is similar to a standard lease agreement, which allows the lessee (WaterTower Theatre, Inc.) to rent space and pay a monthly rent to the lessor, property owner and manager (Town of Addison). The facility use agreement includes:

Itemized list of spaces to be leased by WaterTower Theatre and the monthly rent rate.
Monthly rate for phone service.
Details regarding which party is responsible for the maintenance and upkeep of various aspects of the facility, including janitorial services and furnishings.
A discounted rate for rental of performance spaces.

The previous facility use agreement ran from Fiscal Year 2017 through Fiscal Year 2021, and will expire on September 30, 2021. Prior to that 5 year agreement, the facility use agreement was renewed annually. Both parties have agreed to return to an annual agreement; as such, this facility use agreement will operate from October 1, 2021 through September 30, 2022 with four one-year renewal options. The leased spaces, office and storage space rental rate, and overall terms of the agreement remain the same as the expiring agreement.

In the expiring agreement, WaterTower Theatre was permitted to contract with outside organizations to 'present' productions under the WaterTower Theatre name. Such 'presented' productions were charged a higher daily rental rate than productions that were created and produced solely by WaterTower Theatre. Under this new agreement, the higher rental rate for such 'presented' productions has been eliminated, allowing WaterTower Theatre to do such productions under its lower, standard daily rental rate. All other performance space rental fees remain the same as the expiring agreement.

RECOMMENDATION:

Administration recommends approval.

Attachments
Resolution - WaterTower Theatre Use Agreement