Agenda

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Item # 6.

Council Meeting

Meeting Date:	07/13/2021
Department:	Information Technology
Pillars:	Excellence in Asset Management

AGENDA CAPTION:

Consider Action on a Resolution Approving an Agreement Between the Town of Addison and Dunaway Associates, LLC. for Professional Engineering Services for Plat and Easement Digitization and Mapping; and, Authorizing the City Manager to Execute the Agreement in an Amount Not to Exceed $70,000.

BACKGROUND:

The Town has accumulated a large quantity of paper construction documents over the past 30+ years. To preserve these drawings, increase accessibility to such data, and to reclaim the space used to store these files, the Town implemented a Digital Plan Room Pilot Project (Project) in 2020. For the Project, the Town selected Dunaway Associates (Dunaway) based on their submittal in response to the Town's Request for Qualifications (RFQ) for Professional Services (RFQ 17-180) . This RFQ identified various Professional Services providers that were place on an approved list from which Staff is able to select when Professional Services are needed. The Pilot Project was focused on digitizing and linking as-builts, plat, easement, and scanning, mapping, and linking plan-sheets to the Town's Geographical Information System. The Pilot Project was successfully completed in April of 2021.

The Town subsequently requested Dunaway to submit a proposal for a 2^nd phase of the Project where Dunaway is to scan, catalog, map, and link plan sheets, plan sets, plats, and easements. If approved, this phase of the Project is anticipated to begin in August of 2021 and take 6 months to complete. This proposed Project is budgeted in the Storm Water and Utilities Projects Fund and is below the budgeted amount.

RECOMMENDATION:

Administration recommends approval.

Attachments
Resolution - Agreement with Dunaway Associates for Digital Plan Room Services