Agenda

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Item # 9.

Council Meeting

Meeting Date:	06/22/2021
Department:	Parks & Recreation
Pillars:	Optimize the Addison Brand
Milestones:	Continue development and implementation of the Long-Term Financial Plan

AGENDA CAPTION:

Present, Discuss, and Consider Action on a Resolution Approving a Concessionaire Agreement Between the Town of Addison and MD Circle Cafe, LLC for Food and Beverage and/or Recreation Rental Services at Addison Circle Park Pavilion, and Authorizing the City Manager to Execute the Agreement.

BACKGROUND:

The Parks, Recreation and Open Space (PROS) Master Plan identified park activation as a game-changing initiative and identified Addison Circle Park and the development that will occur North of the DART Silver Line as a transformative project for the Addison Parks System. The PROS plan identified that the northeast entrance to Addison Circle Park should be updated to include a food vendor or vendors. The Economic Development Plan and Special Events Strategic Plan also support the initiative.

In response, staff from Purchasing, Parks & Recreation, Special Events, Economic Development and General Services worked together to issue a Request for Proposal (RFP) to solicit Concession Services for Addison Circle Park Kitchen and Pavilion. The RFP was issued on Bid Sync on March 24, 2021 as Bid #21-85. Two vendors submitted proposals. Staff reviewed the proposals, interviewed each of the respondents and scored them on the following criteria:

Completeness of proposal
Days / Hours of operations
Products and services
Products and services from other Addison businesses
Concession Experience
Professional appearance, quality, character attributes
Ability to meet licensing and insurance requirements
Satisfactory concession fee to be paid to the Town

Representatives from Parks & Recreation, Special Events and General Services scored the proposals and identified Kelcher Entertainment Group, doing business as MD Circle Cafe, LLC as the most qualified vendor to provide concession services. Kelcher has experience working with municipalities to provide concession services, operates an Addison business, and has worked with staff during Special Events. Staff will give an overview of the agreement between MD Circle Cafe, LLC and the Town.

RECOMMENDATION:

Administration recommends approval.

Attachments
Resolution - Concessionaire Agreement
Presentation - Concessionaire
Vendor Proposal