Agenda

Back to Calendar Return

Item # 2.

Council Meeting

Meeting Date:	06/08/2021
Department:	Parks & Recreation
Pillars:	Gold Standard in Customer Service
Milestones:	Continue development and implementation of the Long-Term Financial Plan

AGENDA CAPTION:

Present and Discuss Proposed Updates to the Town of Addison Park and Recreation Ordinance.

BACKGROUND:

The Town of Addison's Ordinances do not preclude group gatherings of any size in parks. A Special Event Permit is required for group gatherings that exceed 1,500 people. Issues with group gatherings in neighborhood parks are occurring on an increasing basis. In addition, the Parks Department is contacted weekly by residents, businesses, and non-Addison residents who wish to reserve park space for a gathering. Staff will give a presentation to Council that identifies the issues that are being experienced, discuss where they are occurring, and identify the impacts to the community.

To help direct group gatherings to appropriate locations and manage the impacts, staff proposes that a Park Use Permit be required for any group gathering over 20 people in Addison Parks. The proposed permit would address the following criteria:

Who can Apply for a Park Use Permit?	Addison Residents and Businesses
What is the cost of the permit?	Residents - $150 Refundable Deposit Businesses -$150 Refundable Deposit + $75 first 3 hours and $25/ Hour thereafter
What are the hours of use?	8:00 AM - 8:00 PM
What locations are appropriate for park use by groups?	Urban Parks - Addison residents and businesses Neighborhood Parks - Addison residents for neighborhood gatherings only
What size group requires a permit?	20-100 would require a Park Use Permit >100 would require a Special Event Permit
What are the rules?	Individual making the reservation is responsible for any damage. Individual making the reservation is responsible for clean up. Approval is required for the set up of portable items, music, alcohol, games, and food trucks.
What is the recourse if the rules are broken?	Park Use Permit Applicant will lose their deposit plus charges will incur for replacement or repair of any damage to the park or park facilities. If a Park Use Permit was not secured for a group gathering, a citation will be issued and a fine up to $500 may be issued by the Municipal Court.

Staff requests Council's input on the proposed Park Use Permit. If Council discussion indicates they are in favor of a Park Use Permit, staff would prepare an update to the Park & Recreation Ordinance to Council for consideration of adoption.

RECOMMENDATION:

Information only, no action required.

Attachments
Presentation - Park Ordinance Discussion