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Item # 9.
         
Council Meeting
Meeting Date: 04/27/2021  
Department: Information Technology  
Pillars: Excellence in Asset Management
Gold Standard in Public Safety
Milestones: Improve communications and the use of technology
AGENDA CAPTION:
Present, Discuss, and Consider Action on a Resolution Approving an Enterprise Service Agreement Between the Town of Addison and Vigilant Solutions, LLC. for Services Related to the License Plate Recognition Network Expansion and Authorizing the City Manager to Execute the Agreement in an Amount Not to Exceed $762,043.50.
BACKGROUND:
In May of 2012, Addison voters approved $2,000,000 in General Obligation bonds for the design and installation of a secure city-wide wireless network infrastructure to provide video, data, and voice applications for First Responders and the protection of certain infrastructure areas.

On October 23, 2018, Council approved a phased implementation strategy for a License Plate Recognition (LPR) and Optical Camera Pilot Project in an amount not to exceed $600,000 to install:

Twenty (20) LPR cameras at eight (8) intersections and neighborhood entrances at the following locations:
  1. Oaks North Drive and Belt Line Road
  2. Belt Line Road and Winnwood Road
  3. Celestial Road and Montfort Drive
  4. Proton Drive and Midway Road
  5. Beltway Drive and Marsh Lane
  6. Surveyor Boulevard and Belt Line Road
  7. Beltway Drive and Midway Road
  8. Palladium Drive and Montfort Drive
Seven (7) Optical Cameras at the following locations:
  1. White Rock Creek (2 cameras):  One at each entrance
  2. Easement Park (5 cameras):   Fire Station 2, Dog park, Bush Elementary School, and 2 cameras at the Marsh Lane entrance
On August 25, 2020, Chief Paul Spencer provided an update to Council on the Pilot Program including lessons learned and the successes achieved to date. Consequently, Council directed staff to expand the Pilot Project.

Since the LPR technology is in its infancy and there are only a handful of vendors offering LPR system nation-wide, staff decided not to release a Request for Proposal.  Instead, staff contacted two leading LPR vendors to evaluate their technologies for 3 months. At the end of the trial period staff decided to continue using Vigilant technology for the expansion of the LPR system. Staff’s decision was based on their findings comparing these systems, the effectiveness of Vigilant technology and a commercial database search feature that is offered only by Vigilant system.

The following are twenty-three (23) locations recommended by Chief Spencer for the expansion of the License Plate Recognition network city-wide. Vigilant will install a total of Sixty (60) LPR cameras at these locations. The recommended locations were selected based on the data  collected during the Pilot Project. These recommended locations will complement the existing LPR network, and it aligns with and supports the crime mitigation strategy to support and enhance the public safety efforts protecting the Town’s residents and businesses.
  1. Marsh Lane and Arapaho Road
  2. Marsh Lane and Belt Line Road
  3. Spring Valley Road and Vitruvian Way
  4. Ponte Avenue and Vitruvian Way
  5. Arapaho Road and Spectrum Drive
  6. Arapaho Road and Quorum Drive
  7. Inwood Road and Landmark Place
  8. Quorum Drive and Belt Line Road
  9. Quorum Drive and Airport Parkway
  10. Northbound Dallas Parkway Service Road by Wholefoods.
  11. Montfort Drive South
  12. Southbound Dallas Parkway Service Road by Addison Walk entrance
  13. Montfort Drive and Belt Line Road
  14. Apartment Complex Westgrove Drive and Sojourn Drive
  15. Business Avenue and Belt Line Road
  16. Town Center and Marsh Lane
  17. Commercial Drive and Belt Line Road
  18. Centurion Way and Midway Road
  19. Runyon Road and Belt Line Road
  20. Belt Line Road and Beltway Drive
  21. Arapaho South of Airport
  22. Quorum Drive and Dallas Parkway
  23. Lake Forest Drive entrance
The total cost of the system implementation, including hardware, software, licenses and database access, ongoing support and maintenance, electrical and installation services, and the extended warranty and support for four (4) additional years is $762,043.50.  The funding for this project is available in the 2012 Bond Fund balance.

This project is anticipated to take 6 months to complete. 
RECOMMENDATION:
Administration recommends approval.
Attachments
Resolution - Vigilant Agreement
Presentation LPR Expansion
LPR Expansion Project Quote
Expansion Map

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