| Present, Discuss, and Consider Action on a Resolution Approving a Software License, Hardware, and Services Agreement Between the Town of Addison and STS360 for Optical Camera Network Replacement/Expansion and Authorizing the City Manager to Execute the Agreement in an Amount Not to Exceed $1,102,648.54. |
In May of 2012, Addison voters approved $2,000,000 in General Obligation bonds for the design and installation of a secure city-wide wireless network infrastructure to provide video, data, and voice applications for First Responders and the protection of certain infrastructure areas.
On October 23, 2018, Council approved a phased implementation strategy for a License Plate Recognition (LPR) and Optical Camera Pilot Project in an amount not to exceed $600,000 to install:
Twenty (20) LPR cameras at eight (8) intersections and neighborhood entrances at the following locations:
- Oaks North Drive and Belt Line Road
- Belt Line Road and Winnwood Road
- Celestial Road and Montfort Drive
- Proton Drive and Midway Road
- Beltway Drive and Marsh Lane
- Surveyor Boulevard and Belt Line Road
- Beltway Drive and Midway Road
- Palladium Drive and Montfort Drive
Seven (7) Optical Cameras at the following locations:
- White Rock Creek – 2 cameras – One at each entrance
- Easement Park – 5 cameras – Fire Station 2, Dog park, Bush Elementary School, and 2 cameras at Marsh Lane entrance
On August 25, 2020, Chief Paul Spencer provided Council with an update on the Pilot Program including lessons learned and the successes achieved. Consequently, Council directed staff to expand the Pilot Project.
On October 16, 2020, the Town advertised a Request for Proposals for the implementation of an advanced optical camera system that will allow the Town's staff to view, record, and archive video feeds from any location and any device with an Internet access. Seven (7) sealed proposals were received. The proposals were evaluated on five (5) year cost of ownership, qualifications, and project design and methodology. The evaluation results are shown in the table below:
| |
Maximum Points |
Maximum Points |
Maximum Points |
Maximum Points |
| |
40 |
30 |
30 |
100 |
| Vendor Name |
Price |
Qualifications |
Project Design and Method |
TOTAL |
| Johnson Control (5 yrs) |
29.65 |
30 |
30 |
89.65 |
| STS360 (5 yrs) |
40 |
27.75 |
27 |
94.75 |
| Ford AV (5 yrs) |
19.68 |
16.39 |
18.75 |
54.82 |
| IAS (5yrs) |
38.73 |
24.96 |
25.50 |
89.19 |
| PHD (5yrs) |
27.19 |
21.43 |
20.25 |
68.87 |
| Transnet |
13 |
18 |
17.25 |
47.96 |
IES Communications
Disqualified |
|
|
|
|
The highest-ranked proposal was submitted by STS360. They will install a total of two hundred and eighty one (281) cameras. One hundred and eleven (111) cameras will be at the new locations listed below for the expansion of the Optical Cameras. One hundred and seventy (170) optical cameras will replace the existing camera systems at Town’s facilities. The existing camera systems were installed almost eight (8) years ago and they are budgeted to be replaced in the Fiscal Year 2021 Information Technology Replacement Fund.
The following locations were selected by staff based on the Phased Implementation Strategy that was presented to the Council on July 10, 2018 to install Optical Cameras in the Town parks, trails, and facilities. These recommended locations will complement the existing Optical Camera network, and it aligns with and supports the crime mitigation strategy to support and enhance the public safety efforts protecting the Town’s residents and businesses.
- Addison Circle Park
- Spruill Park
- Celestial Park
- Community Garden
- Les Lacs Linear Park
- White Rock Creek Trail
- Belt Way Trail (Future location)
- Town Park
- Dog Run by Town Park
- Vitruvian Park Bridge
- Vitruvian Park Amphitheater
- Redding Trail Dog Park
- Addison Grove
- Addison Airport
- Winnwood Park
- Bosque Park
- Oaks North Neighborhood
- Quorum Park
The total cost of the system implementation including, hardware, software, licenses, 5 years comprehensive onsite support and maintenance, seven (7) year hardware warranty for the outdoor cameras, ten (10) year hardware warranty for the indoor cameras, and electrical and installation services, is $1,102,648.54. The source of funding for this project are:
- $400,000 contribution from the Fiscal Year 2021 Information Technology Replacement Fund for replacement of the existing camera systems.
- $200,000 contribution from the Fiscal Year 2021 Airport Fund.
- $502,648.54 contribution from the 2012 Bond Fund balance.
This project is anticipated to take 6 months to complete. |