Agenda

Back to Calendar Return

Item # 3.

Council Meeting

Meeting Date:	03/09/2021
Department:	Special Events
Pillars:	Optimize the Addison Brand

AGENDA CAPTION:

Consider Action on a Resolution to Approve an Events Agreement Between the Town of Addison and DCO Realty, Inc. for the Management, Operation, Coordination, and Control of a Variety of Events at Vitruvian Park, and Authorize the City Manager to Execute the Agreement in an Amount Not to Exceed $185,000.

BACKGROUND:

The Town of Addison and DCO Realty, Inc., the developer/manager of Vitruvian Park, entered into an event sponsorship reimbursement agreement in 2012 that is presented to Council for renewal annually. DCO Realty, Inc. desires to conduct and present a variety of public events within the Vitruvian Park area. The Town desires to participate in the public events and activities as a sponsor and as such, entered into this agreement with DCO Realty, Inc. for sponsorship reimbursement purposes in the amount of $185,000.

These funds are used as referenced below:

Vitruvian Lights Holiday Display
Vitruvian Nights Live
Vitruvian Salsa Festival
Additional events as funds are available

From 2015-2020, Town staff managed the bidding and procurement of the holiday lighting contractor to install, maintain, and remove the light display each season. The cost for this was funded directly from the sponsorship funds before any remaining funds were allocated to DCO Realty, Inc. For Fiscal Year 2021 the agreement has been updated to provide all sponsorship funds directly to DCO Realty upon successful completion of each event, allowing the company to solicit and obtain its own lighting contractor. Exhibit C lists guidelines and specifications that must be met by DCO Realty and its selected lighting contractor to ensure continuity of quality execution. This agreement will cover the Fiscal Year 2021 event season.

The amount for this agreement is budgeted in the Hotel Fund and is included in the Fiscal Year 2021 budget.

RECOMMENDATION:

Administration recommends approval.

Attachments
Resolution - Vitruvian Park Events Agreement