Agenda

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Item # 10.

Council Meeting

Meeting Date:	02/09/2021
Department:	Information Technology
Pillars:	Optimize the Addison Brand
Milestones:	Continue development and implementation of the Long-Term Financial Plan

AGENDA CAPTION:

Consider Action on a Resolution Approving an Agreement Between the Town of Addison and Casteel & Associates, Inc. for the Belt Line Road Digital Street Signs Project and Authorizing the City Manager to Execute the Agreement in an Amount Not to Exceed $455,006.04.

BACKGROUND:

In May of 2012, Addison voters approved $500,000 in General Obligation bonds for the design and installation of an electronic sign over Belt Line Road to replace the static banners located just east of Quorum Drive.

On March 20, 2020, Staff released a request for proposal (RFP) for the design and installation of the sign, but no proposals were received. Staff then sought qualified vendors through two (2) cooperative purchasing hubs. Fourteen (14) potential vendors were initially identified. Upon further review, Staff determined that two of the vendors were qualified for the project. Of these two vendors, Casteel & Associates, Inc. (Casteel) was selected based on proven capability and the know-how to design and build this platform within the available budget.

On January 26, 2021, Staff and the Casteel design team provided an overview of the conceptual design to the Council in order to solicit, receive, and incorporate Council's comments into the final design. Council directed Staff to proceed with the contract negation with Casteel to design, construct, and install the proposed electronic sign.

Casteel will provide design, engineering, manufacturing, and electronic unit procurement for a two (2) sided electronic display system for the Town. Casteel will excavate and pour the concrete foundation, fabricate, and install a bent steel structure, provide electrical services, provide a concrete safety barrier system, and install the display unit. Casteel will also install, configure and train staff on the software that controls what is displayed by the signs. The landscaping component of this project will be provided by others.

Construction for this project is anticipated to take 6 months to complete. This project is budgeted in the 2012 Bond Fund at $500,000.

RECOMMENDATION:

Administration recommends approval.

Attachments
Resolution - Agreement with Casteel & Associates, Inc. for the Belt Line Road Digital Street Signs Project