Agenda

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Item # 6.

Council Meeting

Meeting Date:	12/08/2020
Department:	Information Technology
Pillars:	Excellence in Asset Management Gold Standard in Customer Service Gold Standard in Public Safety
Milestones:	Improve communications and the use of technology

AGENDA CAPTION:

Consider Action on a Resolution Approving a Contract for Services Between the Town of Addison and Solid IT Networks, Inc. for the Installation of Wireless Equipment, Management Software, Related Warranties and Technical Support; and, Authorizing the City Manager to Execute the Agreement in an Amount Not to Exceed $131,256.12.

BACKGROUND:

The Town’s current computer network infrastructure was designed and purchased in 2014. This critical asset is scheduled for replacement based on performance, age, and extended warranty expiration.

The Town is requesting to purchase an Extreme Networks system, including wireless equipment, from Solid IT Networks. Solid IT Networks is a preferred vendor through Texas Department of Information Resources (DIR). DIR is responsible for a cooperative contracts program that enables government entities to efficiently pool their purchasing power to drive down costs. The DIR program provides an effective procurement channel to thousands of public sector entities across Texas. DIR simplifies the procurement process for public sector entities throughout the State by releasing Request for Proposal (RFP) and choosing vendors at the State level whom can be selected by State agencies and Local governments.

Extreme Networks offers a system which is the leading solution in the market today. The proposed system offers an array of Wireless Access Points at each location based on total number of users, nature of the operations, wireless signal penetration testing, and wireless signal strength analysis for the best performance.

Location	AP350 General Purpose Access Point	AP510 High Density Access Point	AP460 Outdoor Access Point	License
Central Fire	11	2	1	14
Finance	6	1		7
Fire station #2	6		2	8
Police & Courts	34	4	6	44
Service Center	24	4	1	29
Town Hall	7	4	1	12
TreeHouse	4	4		8
Airport - New Building	5	2	1	8
Total	95	21	12	130

The total cost of the system implementation, including professional services and the extended warranty and support for 6 years, is $131,256.12. This item is budgeted in the Fiscal Year 2021 Information Technology Equipment Replacement Fund.

RECOMMENDATION:

Adminstration recommends approval.

Attachments
Resolution - Solid IT Networks