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Item # 10.
         
Council Meeting
Meeting Date: 11/10/2020  
Department: Public Works  
Pillars: Excellence in Asset Management
Gold Standard in Public Safety
Milestones: Establish an intentional culture throughout the organization that is based on continuous improvement, excellence, and adherence to our core values
AGENDA CAPTION:
Consider Action on a Resolution to Approve an Agreement for Street Sweeping Services Between the Town of Addison and Sweeping Services of Texas - Operating, L.P. and Authorize the City Manager to Execute the Agreement in an Amount Not to Exceed $90,000.
BACKGROUND:
On 10/13/2015, Council approved a contract with Mister Sweeper, LP for street sweeping services. These services provide streets that are clear of debris and assist in keeping trash and debris from entering the Town stormwater system, which are pathways directly into creeks, streams, and other various waterways. The agreement with Mister Sweeper, LP is set to terminate on November 30, 2020.

On September 14, 2020, the Town advertised for street sweeping services on BidSync Bid # 20-220. The bid period closed on October 1, 2020. The bid was structured with an annual contract that allows for the potential of 4 additional renewal years. In response to that advertisement, the Town received four proposals with the lowest responsible bidder being Waste Partners Environmental DBA Sweeping Services of Texas, LP at $74,579.07. Responses were scored on price, experience & qualifications, references and the ability of the contractor to meet the Town's needs. Sweeping Services of Texas has provided sweeping services for the Town of Addison in the past as well as other municipalities in the area and comes highly recommended.
 
Vendor Score
Sweeping Services of Texas 98.0
Mister Sweeper 94.8
SCA Sweeping 78.8
Pannell Industries 66.5

Services, per the contract, will include the following locations and cleaning frequency:

Regular scheduled cleaning:
  • Principal Arterial (Belt Line Rd, Midway Rd, Addison Rd, etc.) - Once weekly
  • Minor Arterial (Westgrove Dr, Quorum Dr, etc.) - Once every other week
  • Residential Collector and Residential (Beltway Dr, Lake Forrest Dr, Les Lacs Subdivision, etc.) - Once monthly
  • Commercial Collector (Landmark Pl, Runyon Rd, Wiley Post Rd, etc.) - Once every other month
 Contingency and extra cleanings as necessary:
  • Ice events/ sanding operations
  • Special events
  • Any other emergency situation
  • To cover the expense of any roadways that may be added by new developments
Payment for street cleaning is made by the unit price per curb mile cleaned as set forth in the Bid Schedule.  The contract value is $90,000 ($74,579.07 for scheduled service & $15,420.93 for contingency extra sweeping at the request of the Town). $90,000 was included in the FY 2020 Stormwater operations budget for these services.
RECOMMENDATION:
Administration recommends approval. 
Attachments
Resolution - Street Sweeping Services
Street Sweeping Services, LP Bid Response

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