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Item # 9.

Council Meeting

Meeting Date:	11/10/2020
Department:	Public Works
Pillars:	Excellence in Transportation Systems
Milestones:	Establish an intentional culture throughout the organization that is based on continuous improvement, excellence, and adherence to our core values

AGENDA CAPTION:

Consider Action to Approve the Purchase of Traffic Signal Controllers, Traffic Signal Smart Monitoring Devices, Vehicle Detection Upgrades and Associated Components and the Renewal of Traffic Signal Software, Maintenance, from Paradigm Traffic Systems, Inc. and Authorize the City Manager to Execute the Purchase Order in an Amount Not to Exceed $144,569.

BACKGROUND:

As part of the annual signal system maintenance program, the Streets Division of the Public Works and Engineering Services Department purchases replacement equipment such as signal controllers, signal lights, pedestrian crossing buttons, signal poles, and other components for the Town's 37 signalized intersections.

The Streets Division is replacing five of the traffic system's signal controllers because they have reached the end of their useful life and replacement parts are not available. Each signalized intersection has vehicle detection to assist with timing of the intersection. At two intersections, the vehicle detection will be upgraded to replace outdated equipment that is no longer supported. The signals at 20 intersections will also receive updated Malfunction Management Units. Finally, the purchase includes the renewal of the Centracs Traffic Signal Software.

Item	Quantity	Cost
Econolite Cobalt Signal Controllers	5	$12,375
Annual Centracs Software Maintenance Agreement	1	$8,750
Malfunction Management Units	20	$20,700
Autoscope Vision Detection	2	$48,744
Applied Information 500-085-02	1	$8,800
Alpha Technologies RBMS Monitoring	36	$25,200
Total of Planned Purchase Items	-	$124,569
Miscellaneous Item Purchases Due to Unforeseen Failures	-	$20,000
Total of All Purchases	-	$144,569

All of these items and services will be purchased through BuyBoard. This state-wide collective purchasing agency bids out services and products for its members to provide the leverage needed to achieve better pricing on products, equipment, and services. This purchase is included in the Fiscal Year 2021 budget.

The attached price quote reflects the cost of the planned purchase items. the $20,000 for unforeseen failures is included in this purchase for the sake of efficiency in purchasing.

RECOMMENDATION:

Administration recommends approval.

Attachments
Paradigm BuyBoard Price Quote