Agenda

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Item # 6.

Council Meeting

Meeting Date:	11/10/2020
Department:	General Services
Pillars:	Excellence in Asset Management
Milestones:	Effectively utilize and promote the Silver Line development with a first mile/last mile solution

AGENDA CAPTION:

Consider Action on Resolutions to Approve the Purchase of Eleven (11) Fleet Vehicles and Equipment Through BuyBoard and Authorize the City Manager to Execute the Purchase Orders in an Amount Not to Exceed $356,788.

BACKGROUND:

An Asset Management System (AMS) is utilized to track the Town’s assets. Staff annually determines which assets need to be replaced based on AMS recommendations and an asset condition assessment. Staff researched vehicle and equipment pricing through purchasing cooperatives and interlocal agreements to obtain the best price and to reduce administrative expenses. The purchasing cooperative BuyBoard offered the best pricing for the vehicles and equipment requested in this agenda item.

The Capital Equipment Replacement Fund (CERF) was established to accumulate sufficient resources to replace existing capital rolling stock and heavy equipment that has reached or exceeded its useful life. CERF resources are acquired through charges to operating departments in the General Fund. The charges are calculated using a straight-line depreciation-based method on an item’s expected life.

The following assets are recommended for replacement based on the AMS and Staff condition assessment:

Capital Equipment Replacement Fund Purchases
Item	Vendor	Department	Amount
Toyota Highlander Hybrid (1)	Toyota	Airport	$37,346
Grasshopper 35 D Mower (2)	Grasshopper	Airport	$25,742
John Deere 835 XUV Gator w/ sprayer rig attachment (1)	Austin Turf and Tractor	Parks	$27,585
John Deere 835 XUV Gator (1)	Austin Turf and Tractor	Parks	$25,192
Cardiac Monitors (4)	Stryker	Fire	$175,136
Total			$291,001

The Fiscal Year 2021 budget funded the purchase of (1) Komatsu forklift to support inter-departmental operations at the Service Center. The following item has been recommended for purchase:

Self-Funded Purchase
Equipment	Vendor	Department	Amount
Komatsu Forklift (1)	Southwest Materials Handling Co.	Streets	$32,720
Total			$32,720

Through the municipal bond program, funding for the purchase of (1) Toyota Rav- 4 Hybrid was approved to support additional staff for the Public Works Department bond projects. The following item has been recommended for purchase:

Bond Funded Purchase
Equipment	Vendor	Department	Amount
Toyota Rav-4 Hybrid (1)	Toyota	Public Works	$33,067
Total			$33,067

RECOMMENDATION:

Administration recommends approval.

Attachments
Resolution - BuyBoard Silsbee Toyota
Resolution - BuyBoard Grasshopper
Resolution - BuyBoard Austin Turf and Tractor
Resolution - BuyBoard Stryker
Resolution - BuyBoard Southwest Material Handling Company