Agenda

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Item # 8.

Council Meeting

Meeting Date:	11/10/2020
Department:	General Services
Pillars:	Excellence in Asset Management
Milestones:	Effectively utilize and promote the Silver Line development with a first mile/last mile solution

AGENDA CAPTION:

Consider Action on a Resolution to Approve the Purchase of (1) Ambulance from Mac Haik Chrysler Dodge Jeep LLC Through the Houston Galveston Area Council Cooperative and Authorize the City Manager to Execute the Purchase Order in an Amount Not to Exceed $286,849.95.

BACKGROUND:

An Asset Management System (AMS) is utilized to track the Town’s assets. Staff annually determines which assets need to be replaced based on AMS recommendations and an asset condition assessment. Staff researched vehicle and equipment pricing through purchasing cooperatives and interlocal agreements to obtain the best price and to reduce administrative expenses. The purchasing cooperative Houston Galveston Area Council offered the best pricing for the vehicle requested in this agenda item.

The Capital Equipment Replacement Fund (CERF) was established to accumulate sufficient resources to replace existing capital rolling stock and heavy equipment that has reached or exceeded its useful life. CERF resources are acquired through charges to operating departments in the General Fund. The charges are calculated using a straight-line depreciation-based method on an item’s expected life.

The following asset has been recommended for replacement based on the AMS and asset condition assessment:

Equipment	Vendor	Department	Amount
(1) 2020 Frazer Ambulance	Frazer Ambulance	Fire	$286,849.95
Total			$286,849.95

Funding for this vehicle was included in the Fiscal Year 2021 budget in the CERF.

RECOMMENDATION:

Administration recommends approval.

Attachments
Resolution - HGAC Ambulance Purchase