Agenda

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Item # 7.

Council Meeting

Meeting Date:	11/10/2020
Department:	General Services
Pillars:	Excellence in Asset Management
Milestones:	Effectively utilize and promote the Silver Line development with a first mile/last mile solution

AGENDA CAPTION:

Consider Action on a Resolution to Approve the Purchase of (12) Vehicles from Sam Pack's Five Star Ford Through the Tarrant County Purchasing Cooperative and Authorize the City Manager to Execute the Purchase Order in an Amount Not to Exceed $561,436.01.

BACKGROUND:

An Asset Management System (AMS) is utilized to track the Town’s assets. Staff annually determines which assets need to be replaced based on AMS recommendations and a condition assessment. Staff researched vehicle and equipment pricing through purchasing cooperatives and interlocal agreements to obtain the best price and to reduce administrative expenses. The Tarrant County purchasing cooperative offered the best pricing for the vehicles requested in this agenda item.

The Capital Equipment Replacement Fund (CERF) was established to accumulate sufficient resources to replace existing capital rolling stock and heavy equipment that has reached or exceeded its useful life. CERF resources are acquired through charges to operating departments in the General Fund. The charges are calculated using a straight-line depreciation-based method on an item’s expected life.

The following assets are recommended for replacement based on the AMS and Staff condition assessment:

Equipment	Vendor	Department	Amount
Ford F-250 Deerskin Animal Control Upfit (1)	Sam Pack's Five Star Ford	Police	$63,301.00
Ford F-350 Crew Cab Battalion Chief Upfit (1)	Sam Pack's Five Star Ford	Fire	$42,426.10
Ford F-350 Dump Body (1)	Sam Pack's Five Star Ford	Parks	$59,871.00
Ford F-350 Utility Body (1)	Sam Pack's Five Star Ford	Parks	$46,308.00
Ford F-350 Standard Body (1)	Sam Pack's Five Star Ford	Parks	$36,063.00
Ford F-150 Crew Cab (1)	Sam Pack's Five Star Ford	Parks	$31,940.00
Ford F-350 Extended Cab (1)	Sam Pack's Five Star Ford	Streets	$30,551.00
Ford F-250 Extended Cab (1)	Sam Pack's Five Star Ford	Airport	$42,246.00
Ford F-750 Dump Body (1)	Sam Pack's Five Star Ford	Airport	$77,920.91
Ford F-150 Crew Cab (1)	Sam Pack's Five Star Ford	Public Works	$32,890.00
Ford F-250 Extended Cab (1)	Sam Pack's Five Star Ford	Public Works	$42,696.00
Ford F-350 Crew Cab Dually (1)	Sam Pack's Five Star Ford	Public Works	$55,223.00
Total			$561,436.01

Funding for these vehicles was included in the Fiscal Year 2021 budget in the Capital Equipment Replacement Fund (CERF). These vehicles are within the budgeted amount.

RECOMMENDATION:

Administration recommends approval.

Attachments
Resolution - Sam Packs Ford