Agenda

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Item # 10.

Council Meeting

Meeting Date:	10/27/2020
Department:	Airport
Pillars:	Excellence in Transportation Systems

AGENDA CAPTION:

Consider Action to Authorize the Purchase and Installation of Furnishings, Fixtures, and Equipment for the Addison Airport Customs and Border Protection and Airport Administration Facility from bkm Total Office of Texas, LLC, Through the OMNIA Partners Purchasing Cooperative in an Amount Not to Exceed $158,158.03.

BACKGROUND:

On August 27, 2019, the Addison City Council approved a contract with JC Commercial, Inc. for construction of the U.S. Customs and Border Protection and Airport Administration facility at Addison Airport. The overall project budget presented to Council included funding for the purchase of furniture, fixtures, and equipment (FF&E) for the building, including installation.

The Town of Addison evaluates pricing through purchasing cooperatives and interlocal agreements to obtain the best price and to reduce administrative expenses. After working with the architect to determine the appropriate furniture and fixture selections, the Town obtained bids through OMNIA Partners Purchasing Cooperative based on cooperative pricing. Solicitation 20-231, Addison Airport CBP Facility Furniture and Installation Services bid, was advertised on September 29, 2020, and three responses were received.

The cooperative pricing with bkm Total Office of Texas, LLC offered the best pricing for the FF&E purchase and installation services requested in this agenda item. The furniture dealers will provide workstations, seating, lounges, tables, and accessories for the facility, along with installation and warranties.

Funding for the Customs and Border Protection and Airport Administration Building FF&E purchase and installation is included in the project budget. The budget amount for FF&E purchase and installation was $275,738.

Three cooperative pricing bids were received:

Vendor	Bid
bkm Total Office of Texas, LLC	$158,158.03
W.R.G., LLC	$160,262.90
GL Seaman & Co.	$163,315.30

This purchase requires Council approval because the total amount is greater than $50,000.

RECOMMENDATION:

Administration recommends approval.

Attachments
Bid Package
Bid Tabulation - Addison Airport CBP Facility Furniture
Furniture Dealer Scope of Services