Agenda

Back to Calendar Return

Item # 6.

Council Meeting

Meeting Date:	09/22/2020
Department:	Public Works
Pillars:	Gold Standard in Customer Service
Milestones:	Promote and protect the Addison Way

AGENDA CAPTION:

Present, Discuss, and Consider Action on a Resolution Approving a Contract with Community Waste Disposal for Residential Refuse and Recycling Services in an Amount Not to Exceed $301,440 and for Town Facilities in an Amount Not to Exceed $66,428 and Authorize the City Manager to Execute the Agreement.

BACKGROUND:

The current contract between the Town of Addison and Community Waste Disposal (CWD) for residential refuse and recycling services expires on October 31, 2020. To ensure that Addison residents are receiving the best service, at the direction of the City Council, staff issued Request for Proposals (RFP) #20-155 on June 8, 2020. Additionally, the Town’s facilities contract expired and was in need to be renewed and was included in the RFP.

Four proposals were received and evaluated. One bid was not scored as the proposal was determined to be non-conforming.

Vendor Name	Evaluation Score
Community Waste Disposal	94
Republic	82
Frontier	81

*Waste Management submitted a proposal that was non-conforming because they did not include residential services or recycling for Town facilities.

The selection committee evaluated the proposals based on the following criteria: Experience and Past Performance, Price Proposal, Pre-Proposal meeting attendance, and Customer Service and Quality Assurance. Based on those criteria, CWD was selected by the committee for award of RFP #20-155.

CWD will provide collection and removal services of solid waste and recyclable materials for single-family residential units within the corporate limits of Addison. They will furnish all personnel, labor, equipment, trucks, and all other items necessary to provide these services. Residents will still be able to dispose of their solid waste in one-way plastic garbage bags; no trash receptacle is required. CWD will provide each resident with a choice of a 64-gallon recycle cart or an 18-gallon recycle bin that will need to be placed at the curb on the day of collection. Collection days will remain Mondays and Thursdays.

As directed by Council, Household Hazardous Waste (HHW) was removed from CWD's scope and the service will be provided by Town staff.

The current monthly charge per home for HHW, refuse and recycling is $12.51, $11.78 of which is comprised of refuse and recycling. The proposed monthly charge per home for refuse and recycling will be $12.56.

At the August 11, 2020 Council Meeting, Council directed staff to finalize a five-year contract with CWD. The contract can be extended for additional five-year terms with Council's approval if CWD's performance is found to be satisfactory.

RECOMMENDATION:

Administration recommends approval.

Attachments
Resolution - Refuse and Recycling Contract
CWD Proposal