Agenda

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Item # 2.

Council Meeting

Meeting Date:	08/11/2020
Department:	Public Works
Pillars:	Gold Standard in Customer Service
Milestones:	Promote and protect the Addison Way

AGENDA CAPTION:

Present and Discuss the Town of Addison Facility, Residential Refuse and Recycling Services, and Bulk Trash and Unbundled Brush Collection Request for Proposals.

BACKGROUND:

The current contract between the Town of Addison and Community Waste Disposal (CWD) for residential refuse and recycling services expires on October 31, 2020. To ensure that Addison residents are receiving the best service, at the direction of the City Council, staff issued Request for Proposals (RFP) #20-155 on June 8, 2020. Additionally, the Town’s facilities contract expired and was in need to be renewed and was included in the RFP.

Four proposals were received and evaluated. One bid was not scored as the proposal was determined to be non-conforming.

Vendor Name	Evaluation Score
Community Waste Disposal	94
Republic	82
Frontier	81

*Waste Management submitted a proposal that was non-conforming because they did not include residential services or recycling for Town facilities.

The selection committee evaluated the proposals based on the following criteria: Experience and Past Performance, Price Proposal, Pre-Proposal meeting attendance, and Customer Service and Quality Assurance. Based on those criteria, CWD was selected by the committee for award of RFP #20-155. Town staff recommends that a contract be awarded to CWD for a five-year term beginning November 1, 2020. The contract can be extended for additional five-year terms with Council's approval if CWD's performance is found to be satisfactory.

CWD will provide collection and removal services of solid waste and recyclable materials for single-family residential units within the corporate limits of Addison. They will furnish all personnel, labor, equipment, trucks, and all other items necessary to provide these services. Residents will still be able to dispose of their solid waste in one-way plastic garbage bags; no trash receptacle is required. CWD will provide each resident with a choice of a 64-gallon recycle cart or an 18-gallon recycle bin that will need to be placed at the curb on the day of collection. Collection days will remain Mondays and Thursdays.

Household Hazardous Waste (HHW) was removed from their scope and the service will be provided by Town staff.

The current monthly charge per home for refuse and recycling: $11.78. Total proposed monthly charge per home for refuse and recycling: $12.56

At the May 12, 2020 Council Meeting, Council directed staff to request pricing for bulk and unbundled brush collection as part of the RFP process. CWD submitted an annual price of $107,040 for this service. This service is currently being performed by street maintenance staff at an estimated annual cost of $172,000.

Staff seeks direction from council for the proposed bulk trash and unbundled brush collection proposal.
1. Streets crew continues to collect bulk/brush.
2. Town hires 2 additional full time employees to collect bulk/brush.
3. Town contracts with CWD to collect bulk/brush.

RECOMMENDATION:

Staff requests direction from Council.

Attachments
Presentation - Refuse and Recycling Request for Proposals 2020